Speak Up with Confidence and Kindness
Advocating for yourself—whether in school, work, or daily life—is an important skill. And in today’s world, a lot of this happens online or over video calls. Learning how to clearly and respectfully express your needs virtually can help you get the support and understanding you deserve.
Here’s a friendly guide to help you advocate effectively from anywhere.
1. Know What You Need
Before reaching out, take time to clearly identify your needs or concerns. Ask yourself:
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What support or accommodation do I require?
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What outcome am I hoping to achieve?
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Are there specific examples I can share to explain my situation?
Being clear about your goals will help you communicate better.
2. Choose the Right Communication Method
Different situations call for different approaches. You might:
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Send an email outlining your needs
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Request a video call to discuss matters face-to-face
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Use messaging platforms or online portals if your school or workplace offers them
Pick the method you’re most comfortable with and that fits the urgency and formality of the situation.
3. Be Clear and Concise
When writing or speaking:
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Use straightforward language
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Keep your message focused on your needs and solutions
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Avoid jargon or overly long explanations
For example, instead of saying “I am having trouble,” try “I need extra time on assignments because of my situation.”
4. Stay Positive and Respectful
A friendly tone helps build understanding. Try to:
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Express appreciation for the person’s time
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Use “I” statements (like “I feel” or “I need”) rather than blaming language
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Keep calm, even if you’re frustrated
Remember, the goal is to work together toward a solution.
5. Provide Any Necessary Documentation
Sometimes, especially for accommodations or formal requests, providing documentation or evidence can help your case. This might be:
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A doctor’s note
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Previous accommodation letters
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Examples of work or communication that highlight your need
If you’re unsure what to provide, ask the person or office you’re communicating with.
6. Follow Up Politely
If you don’t hear back within a reasonable time, it’s okay to send a polite follow-up message. For example:
“Hi [Name], I wanted to check in on my previous request. Please let me know if you need any more information.”
This keeps the conversation moving without sounding pushy.
7. Know Your Resources
Many schools and workplaces have dedicated offices or staff for support—like disability services, HR, or student affairs. Don’t hesitate to reach out to them if you need extra help advocating for yourself.
Final Thoughts
Advocating for your needs virtually is all about clear communication, kindness, and persistence. With practice, you’ll gain confidence and become your own best advocate—no matter where you are.
Speak up, stay positive, and remember: your voice matters!
